After the COVID-19 pandemic, hybrid meetings have become increasingly common. Virtual meeting platforms such as Teams, Zoom and Meet have become popular to enable meetings with both present and remote participants. What are the latest trends to look out for when planning a hybrid meeting?
Interactive whiteboards:
To create a more engaging digital experience, interactive whiteboards have become increasingly common on virtual meeting platforms. This means that participants can present and collaborate in real time. It may take some practice before it feels natural, but the whiteboard via hybrid meeting works very well. In the beginning, it can be difficult to draw using the mouse, but with a little practice, it's possible. The advantage of a digital whiteboard is that it is also easier to save the notes from the meeting.
Improved sound and image quality:
To reduce noise, poor sound in larger rooms and ensure that remote participants do not miss any details, hybrid meeting rooms now have better sound and image quality. In recent years, most conference facilities have invested in video equipment in their conference rooms. With the help of permanently installed microphones at various points in the conference room, all participants can be heard, even those sitting at the back. The camera now has built-in AI and finds faces in the room. The camera zooms in on the number of people in the room and can also zoom in extra on the person or people who talk the most in the meeting. All this is done completely automatically and increases the experience for the people sitting remotely.
Focus on inclusion:
It can be easy to forget about those who are attending the conference remotely. Don't forget to introduce those attending the meeting from another location. Also plan how you will do group work or group conversations between presentations. Virtual meeting platforms now have features like chat rooms that are great for group work where one or more people are sitting remotely.
Possibility to record meetings:
To ensure that no important details are lost in hybrid meetings, it is now possible to record meetings and then upload them to a platform to watch at another time. Perfect for those people who could not attend the conference for various reasons. It is also possible to cut down the conference into shorter sections and reuse it as an introduction for new employees in the company, for example.
